May 10, 2011

Customizing existing quick steps in Outlook 2010

Customizing existing quick steps in Outlook 2010

             A new feature in Outlook 2010 is the ability to apply multiple actions at once to your email messages. Here we will take a look at creating your own Quick Steps for managing your email in Outlook 2010.

Steps to Customize Quick steps:

If you’re using Outlook 2010 you’ll notice the new Quick Steps section in the Ribbon. There are some included by default and they can be customized. To configure or change Quick Steps, on the Home Tab, use the dropdown arrow in the Quick Steps box, then select Manage Quick Steps.

The Manage Quick Steps window opens and here we’re going to modify the To Manager step. Highlight To Manager and click on the Edit button.

Now we can edit the step. For example, we want to always forward certain emails to our boss. Enter in your managers email address and you can also select to flag it, select the type of importance, and add extra text for it. We also added an action to move the email to a specific folder in Outlook.

Keyboard Ninjas will like the fact that you can create a shortcut key for the step too. When you’re done making adjustments to the step make sure to save it.

After saving your Quick Step, open an email you want to send to your boss and click To Manager from the Quick Steps box.

The email will be opened so you can forward it, and add more recipients as well if you want.

 These steps can be followed for Outlook 2010 installed in Windows XP and Windows 7.


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