Managing Your Calendar
Many Office applications now use what's called the "Ribbon," which is a series of buttons with text labels that expose the important functions of Office.
Outlook 2007 uses familiar menus as well as the Ribbon to organize its' new features and the functions found in previous versions:
The Outlook Calendar Environment
The Microsoft Outlook Calendar is the calendar and scheduling feature of Outlook, and is fully integrated with your Outlook email and contacts. With Calendar, you can create appointments and events, organize meetings, and book meeting rooms and other resources.
To access Calendar, click on the icon just below the Mail icon in the Navigation Pane. The Navigation Pane by default runs vertically down the left side of the screen. It shows the main components of Outlook at the bottom, and more information about the component you are using at the top.
When you're in the Calendar workspace, the Date Navigator appears at the top of the Navigation Pane. In the center of the window is a calendar viewable by Day, Week or Month. The calendar displayed can also be customized further in the Tools | Options menu; for example to change the hours displayed in the day, which days are shown in a week and level of detail in the month.
Changing Default Options
Some of the options within the program may be different than you desire. In general, the Tools | Options menu is where you can change Outlook's basic settings.
One option you might wish to change is the default reminder alarm. To shut off the default reminder, click Tools | Options, then clear the "default reminder checkbox".
Another option is how much free/busy time you publish.
As a default setting, Outlook publishes two months of free/busy time to the Exchange server.
To change these settings so that they publish 6 months, click Tools under Options, then Calendar Options.
Click Free/Busy Options to display the dialog box and enter the number of months to publish